Equipment

Purpose

The Equipment module in Rapid Fleet provides a comprehensive list of all equipment units currently in use. This module is designed to reflect real-time data from the Rapid ERP system, ensuring consistency and accuracy across platforms.

Data Source

All equipment listed in this module is imported directly from the Assets list in Rapid ERP. Only units marked as active in ERP will appear in Rapid Fleet. Any equipment marked as inactive in ERP will be automatically excluded from the Fleet view.

Editing Equipment

At present, it is not possible to add, edit, or remove equipment directly within Rapid Fleet. All equipment management actions—such as creating new units, updating existing ones, or deactivating equipment—must be performed in Rapid ERP.

Once changes are made in ERP, they will be reflected in Rapid Fleet after refresh.

Equipment Module Walkthrough

This guide provides an overview of the key features and functionality available in the Equipment module of Rapid Fleet.

1. Equipment List

The Equipment List displays all active equipment units imported from Rapid ERP. Each entry includes essential details such as:

• Equipment Type and Unit ID, other details
• Number of open Work Orders
• Pending Tasks
• Vehicle Maintenance Report download

This list is read-only and reflects the current state of equipment as maintained in Rapid ERP.

Once a specific piece of equipment is selected from the Equipment List, a detailed view screen is displayed. This screen provides comprehensive information to support equipment tracking, compliance, and maintenance planning.

The Edit Equipment button allows users to update the equipment’s assigned location and service plan. 

The Actions menu provides options to download the vehicle maintenance report, upload equipment photos, and correct meter readings.

2. Quick Search Bar

Located at the top of the module, the Quick Search Bar allows users to instantly locate specific equipment by entering their partial Unit ID.

Search results update in real time as you type.

3. Filter Bar

The Filter Bar provides advanced filtering options to narrow down the equipment list based on:

• Equipment type
• Location
• Expiring Items
• Unassigned Location

Filters can be combined for more precise results.

4. Print Labels

The Print Labels feature enables users to generate and print equipment labels directly from the module. Labels are generated in for of a QR code. The Skip Cells feature is designed to help users efficiently utilize partially used sticker sheets when printing labels. This functionality prevents overprinting on previously used label slots, reducing waste and improving print accuracy.

This is useful for physical asset tagging and inventory management.

5. Add to Location

The Add to Location function allows users to assign or reassign equipment to a specific location. While equipment data itself is managed in Rapid ERP, this feature helps maintain accurate location tracking within Rapid Fleet. Locations can beaded through My Settings.

To add/change Equipment location simply tick mark the box in front of Equipment name to make the Add To Location button available.

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