Rapid On The GO! - How to complete a Daily DVIR Inspection

Overview

This article walks through completing a Driver Vehicle Inspection Report (DVIR) in Rapid On The Go! (ROTG), from starting an inspection through submitting it, certifying repairs, and reviewing inspection history.

Starting an Inspection

From the Home screen, the operator taps the DVIR tile to open the DVIR tab, then taps the + button to start an inspection. When a DVIR is started from a job instead, that job's vehicle is already selected, so in either case there is no need to search for the truck.

Every inspection is filed as Pre Trip or Post Trip. ROTG defaults to whichever one is needed next: Pre Trip if the operator has not filed one today, or Post Trip once the pre-trip inspection is on file. This can always be changed manually if needed.

If the operator is assigned to more than one vehicle and starts from the DVIR tab, ROTG shows a vehicle picker first — see Multiple Vehicles below.

Filtering the DVIR List

From the DVIR tab, the filters narrow the list to filings with defects that still need repair, or repairs that are done and waiting on certification. The operator can also switch between filings for the current vehicle only, or every filing made across all of the operator's vehicles. Checking these filters before starting a new inspection is a good way to see what is still outstanding.

Working Through the Checklist

Tapping each system category (Brakes, Lights, Tires, etc.) expands it so individual items can be checked. Checking an item as defective opens a notes field for describing the issue, and makes the Equipment Status section required at the bottom of the form.

The operator enters the current Odometer reading and Engine Hours. Both are required on every inspection, whether or not any defects are checked.

Prior Open Defects

If a defect from a previous inspection has not yet been repaired and certified, it appears inline in the form under the relevant category, and the category header shows an amber indicator. For each prior defect, the operator chooses one of the following:

• Present, safe to operate: the defect is still there but does not prevent the vehicle from being used.
• Present, unsafe to operate: the defect is still there and the vehicle should not be used until it is repaired.
• No longer observed: the operator checked and the defect is no longer present.

If the operator leaves the form partway through and returns later, these choices are preserved and do not need to be redone.

Equipment Status: Safe or Unsafe to Operate

If any defect has been marked, the operator must choose whether the vehicle is Safe to Operate or Unsafe to Operate before submitting. There is no default selection — an active choice is required every time. Safe to Operate means the defect is noted but does not prevent the vehicle from being used. Unsafe to Operate means the vehicle should be taken out of service until the defect is repaired. The Submit button updates to reflect the selection, so it is always clear what is about to be submitted.

Signing and Submitting

Once the checklist, Equipment Status, and Odometer/Engine Hours are complete, the operator signs in the signature area to certify that the vehicle was inspected, then taps Submit to file the inspection.

Certifying a Repaired Defect

When a mechanic marks a defect as repaired in RapidFleet, it appears in the operator's DVIR list with a Repaired - Needs Certification status. Tapping the repaired record opens the Certify section, where the operator reviews the repair information and signs to certify it. The record status changes to Certified and the defect is cleared from the active list.

If a repair was certified in error, or an issue needs to be flagged on a certified record, the operator opens the record, taps Report issue with this certification at the bottom of the screen, and confirms through the two prompts. The record is reopened and returned to an uncertified state, and a note is added to the record showing it was corrected.

Multiple Vehicles

If the operator is assigned to more than one vehicle today, ROTG shows a vehicle picker when an inspection is started. Each vehicle displays a chip showing whether it still needs an inspection or is done. The operator selects a vehicle and completes its inspection. After submitting, the picker returns with that vehicle marked Done, and the operator can move on to the next one. Once all assigned vehicles are done, the app returns to the DVIR list. The operator can also tap Search all vehicles instead in the picker to file an inspection for a vehicle not in the assigned list.

Viewing Inspection History (Logs)

Tapping Logs in the DVIR tab shows a history of all inspections for the vehicles assigned to the operator, filterable by vehicle and date range. This view is useful when the operator needs to show an officer their inspection records for the day.

Access to the Logs button is controlled by a permission in ERP: Company > Users > [driver] > Rapid On The Go - DVIR > Export. If the Logs button is missing, or the expected date range is not shown, the operator should ask their administrator to check this setting.

Adding Photos to a Repair

Photos can be attached to any repair record, with no limit on how many can be added. The operator opens a repaired defect record, taps the Add Photo tile in the photo section, and chooses a photo from their library or takes a new one. Tapping and holding a photo removes it.