Adding Invoice Prefixes in Rapid ERP

Overview

Rapid ERP allows you to add alphabetic or alphanumeric prefixes to invoice numbers. 

The prefix is configured at the company level and is automatically applied to all invoices generated thereafter.

Where Invoice Prefixes Are Configured

Invoice prefixes are configured within your company settings in Rapid ERP:

1. Navigate to Company
2. Select My Company
3. Click on Print section
4. Locate the Default Invoice Number Prefix field
5. Enter the desired prefix (letters or alphanumeric values)
6. Save your changes

Once saved, the prefix will be applied automatically.

How the Prefix Behaves

✅ Printed Invoices (PDF)

• The prefix appears in front of the invoice number on all printed invoice PDFs.
• Example:
  • Without prefix: 10234
  • With prefix: INV-10234

✅ Accounting Integrations (QuickBooks Online)

• The invoice prefix transfers to QuickBooks Online when invoices are exported or synced.

This ensures consistent invoice numbering across Rapid ERP and QBO, which is especially important for reconciliation and auditing.

Important Notes

• The prefix applies globally to all invoices for the company after it is configured.
• Only one prefix can be configured per company at a time.