Creating a Text Distribution List

Overview

In RapidWorks ERP, users have the ability to create Text Distribution Lists to streamline internal communication. These lists make it easy to send a single text message to a designated group of people within the company — such as dispatchers, operators, or office staff — without having to manually select each recipient every time.

Purpose

Text Distribution Lists are especially useful for:

• Sending quick alerts or updates to specific teams.

• Notifying multiple operators of schedule changes.

• Sharing general company-wide reminders or important announcements.

How to Create a Text Distribution List

1. Open the Text Creation Form:

   • Start a new message. This will open the text creation form — the same window used to create new distribution lists.

2. Add Recipients:

   • Click Add Recipient to open the employee search window.

   • Search for each employee you would like to include in your list.

3. Drag and Drop Numbers:

   • Once you locate the employee, drag the number you wish to text to one of the following:

     • An existing distribution list, if you’re adding them to a current group.

     • The “+” sign to create a new distribution list.

4. Name Your List:

   • If creating a new list, give it a clear and descriptive name (e.g., Field Crew, Dispatch Team, Office Staff).

5. Save Your List:

   • Once all desired recipients have been added you can either use the distribution list, or close the form.

   • The list will now be available for future text messages.